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Data Assistant (Pyay and Hakha)


  • Organization: WHO - World Health Organization
  • Location: Yangon
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Statistics
    • Administrative support
    • Information Technology and Computer Science
  • Closing Date: 2023-12-11

Organizational Setting

Malaria Team, WHO Myanmar has been supporting in planning and implementing malaria control/elimination programme. Malaria control programme embarked to malaria elimination in 2016 with the aim to eliminate P. falciparum malaria by 2023 and all human malaria by 2030. WHO is implementing donor funds through supporting field staff to the national programme at various locations.

There are some vacancies of Data Assistants in the States/Regions as mentioned above. The Data Assistants will be supported by extrabudgetary sources. The incumbents will work under the direct supervision of Medical Officer (Malaria) and overall guidance of the WHO Representative to Myanmar, and in close collaboration with malaria programme to perform the following tasks mentioned in the section below. The positions are for one year 2024 and extension is contingent to performance and successful acquisition of funds beyond 2024.

Major Duties and Responsibilities

Under direct supervision of Medical Officer (Malaria) and general guidance by WHO Representative to Myanmar the incumbent will work with officials to perform the following tasks:

  1. Data Encoding: Encode data from each health facility within the State/Region assigned using the database developed by WHO in case the absence of data focal person at township level.
  2. Ensure the integrity of data: Regular check for completeness and accuracy of data and inform programme officials and the WHO Malaria Field Project Coordinator assigned at State/Region and feedback to township focal person for any discrepancy. Make back-up files as per standard operating procedures to be provided to WHO Malaria Team, Yangon.
  3. Ensure encoding of case and foci investigation forms.
  4. Facilitate in trainings and workshops related with M&E to the Global Fund supported projects as necessary
  5. In transition to the WHO position, work closely with the other data assistants, malaria focal person, field project coordinators to transfer knowledge and simultaneously built capacity of the national programme staffs.
  6. Submit monthly activity report and end of assignment report to WHO Malaria Unit. The report must be in a format and substance which will be outlined by WHO Malaria Team.
  7. Assist training on data management.
  8. In consultation with officials the incumbent will provide roaming service to support data encoding to the township distance to the duty station.
  9. The incumbent will closely coordinate with WHO Scientist (Malaria Control) and other WHO technical staff to receive timely technical guidance
  10. The incumbent will submit a monthly work and travel plan and activity report, or any other report as required to WHO Scientists (Malaria Control).
  11. Perform other related duties as assigned by the supervisor.
  12. Submit an assignment report on completion of the assignment.

Work Relations and Partnerships

The malaria team is working closely with programme and other partners supporting malaria control and elimination activities. The incumbent is expected to have work-related skills in a team and communication skills to manage the partnership. Most importantly the incumbent needs to work closely with the WHO team members, National and other Field Project Coordinators, Data Assistants, partners and officials.

Impact of functions

The function plays a key role with respect to the clients served through the delivery of technical support on surveillance, data encoding, data validation and reporting in a collaborative approach.


Educational background


Candidate must have a Bachelor degree with two years of relevant experience and must have undergone basic computer training.


Advance Training on Microsoft Office.

Professional experience and knowledge

Essential: At least two years’ experience as data assistant, office assistant, secretary or related positions that required the literacy of computer.


Other skills:

  • Excellent on the use of Microsoft Office especially MS Excel.
  • Must be knowledgeable on the use of DHIS2 and web-based application.
  • Must be able to use email and internet.
  • Knowledgeable on the use of QGIS in desirable.

language skills

Fluency in oral and written English and Myanmar is mandatory.


  • Communicating in a credible and effective manner: Expresses oneself clearly in conversations and interactions with others; listen actively.
  • Producing results: Produces and delivers quality results. This should be action oriented and committed to achieving outcomes.
  • Knowing and managing yourself: Manages ambiguity and pressure in a self-reflective way. Uses criticism as a development opportunity, seeking guidance where necessary.
  • Teamwork: Able to work in a team having different cultures and background.

Additional Information

  1. This Vacancy Notice may be used to fill similar positions at the same level.
  2. Only candidates under serious consideration will be contacted.
  3. A written test and interviews will be used as a form of screening
  4. WHO is committed to workforce diversity.
  5. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
  6. WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  7. This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
  8. In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: Some professional certificates may not appear in the WHED and will require individual review.
  9. For information on WHO's operations please visit:
  10. WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
  11. Any extension of appointment would be subject to programmatic requirements, performance of the incumbent and availability of funds.
  12. Qualified female candidates are encouraged to apply.
  13. Salary will be paid with MMK Converted in local currency at the official prevailing exchange rate at the time
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.