Administration Associate Asset Management G6

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

POSTING DATES

Opening date:14th November 2023                                                                                                                                                Closing date: 27th November 2023

KEY ACCOUNTABILITIES (not all-inclusive)

•    Review Assets requirements for Country Office/Area Offices and assist in identification of new requirements to facilitate efficiency and cost effectiveness in operations and services; review Assets shelf/useful life against Corporate Guidelines and recommend replacements/disposals;
•    Participate in preparation of Assets related budgets as well as in preparation of Annual Procurement Plan for Assets in consultation with stakeholders at the Country Office & Area Offices;
•    Contribute to planning, monitoring and processing of Assets related administrative actions, including procurement requests and Long-Term Agreements (LTAs) for equipment maintenance to ensure optimal output and uninterrupted services;
•    Generate periodic Assets Reports from Corporate Assets Management Database - Global Equipment Management System (GEMS), review data integrity, analyse data to identify inconsistencies/discrepancies, if any, and recommend corrective action; 
•    Coordinate Physical Count of Assets and Reconciliation (PCAR) as per corporate timelines, investigate and report discrepancies, if any, and present to the Property Survey Board (PSB) with appropriate suggestions/options for structured deliberations and policy compliant recommendations;
•    Ensure payment for Assets related supplies and/or services are processed promptly and expenditure recognized/accrued in WINGS as per IPSAS requirements;
•    Respond promptly to a range of Assets related queries in order to support resolution of daily issues;
•    Coordinate the activities of Assets Management Team at Country Office and Area Offices to ensure individual and team objectives are met in compliance with all relevant regulations, policies and procedures, and performance plan;
•    Provide training and guidance to Asset Management Focal Persons on processing of GEMS/WINGS transactions, including on-the-job training; review Assets SOP for consistency with the changing environments and recommend adjustments/revision to ensure consistency and efficiency of services provided to all clients;
•    Perform any other duties as assigned by supervisor or Management.

MINIMUM QUALIFICATIONS

Education: Advanced Diploma in Business Management, Business Administration or another relevant field. Bachelor’s degree in relatable area is desirable.

Experience:  At least Six years progressive experience in Administration role requiring a very high level of precision, accuracy and attention to detail. preferably in an international organization, embassy, or UN system

Language: Fluency in oral and written communication in English and Somali. 

FUNCTIONAL CAPABILITIES

TERMS AND CONDITIONS

1 year (initial)contract

WFP does not charge any application fees to candidates.

DEADLINE FOR APPLICATIONS

Closing date:   27th November 2023

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.