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Human Resources Officer - Administrative Division


  • Organization: IMO - International Maritime Organization
  • Location: London
  • Grade: Mid level - P-3, International Professional - Internationally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • Human Resources
  • Closing Date: 2023-12-07

Key projects:
Contribute to the review and revision of the IMO SRSR, associated appendices, circulars and issuances in alignment with the UN common system.

Payroll and Entitlements
Serve as the first check reviewer for the administration of entitlements and benefits, ensuring timely and accurate entries.
Administer and provide advice on salary and related benefits, travel, and entitlements.
Monitor and coordinate efficient and effective administration of staff members' entitlements.
Monitor the performance of the ERP (currently SAP) HR system and evaluate and test system errors.
Manage the separation process for staff members, including verification and accurate audit of staff files for final payments.
Monitor of long-term sick leave entitlements.
Ensure updates of all staff HR documentation and information on IMO intranet.
Responsible for accurate and timely responses to staff entitlement queries.

Salaries, Compensation and Classification
Serve as the focal point for classification of posts, associated assignment of staff and structure.
Coordinate all aspects of salary surveys, acts as Secretary of the Local salary survey committee.
Coordinate all activities related to General Service salary surveys, place to place survey, daily subsistence allowance (DSA) surveys, housing survey, etc.

Pension and Insurance
Support the Secretary to the Advisory Board on Compensation Claims (ABCC) and the Staff Pension Committee in the capacity of Deputy.
Administer staff participation in the United Nations Joint Staff Pension Fund (UNJSPF).
Liaise with insurance providers on monitoring and administration of insurance provisions.
Contract management: Monitor and manage the third-party vendor contracts.

General management and information
Conduct onboarding of newly recruited staff members.
Draft documents for consideration by stakeholders including senior management and governing bodies.
Prepare calculations, reports and data analysis as required.
Conduct information sharing sessions on entitlement related topics with all staff.
Maintain staff files and records.
Contribute to all initiatives, projects, and activities of Human Resources Services 
Perform other duties, as may be required.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.